Incident Report - Creating an Incident Report from an Existing Incident

The Existing Incident tab of the Incident Report dialog is used to create an incident report from an existing incident. This help topic contains descriptions of the fields on the Existing Incident tab.

Field Name	Description
*Agency* list	The agency the incident report is associated with.
*Incident Number* list	The number assigned to the associated incident. Clicking inside the *Incident Number* text box automatically populates the first four digits as the current year. After entering the number's remaining digits, the Report Writing application automatically verifies its validity with your agency's Enterprise Records database. If the incident number does not exist in the database, the *Incident Number* text box turns red, and the following error message displays below it: Incident Number is Invalid.

Field Name

Description

Agency list

The agency the incident report is associated with.

Incident Number list

The number assigned to the associated incident.

Clicking inside the Incident Number text box automatically populates the first four digits as the current year. After entering the number's remaining digits, the Report Writing application automatically verifies its validity with your agency's Enterprise Records database. If the incident number does not exist in the database, the Incident Number text box turns red, and the following error message displays below it: Incident Number is Invalid.

When finished, click the Next button. Depending on whether the incident number you entered is already in use on another incident report, the following occurs:

When the incident number...	The following occurs:
Is not in use on another incident report.	The Incident Report module opens, and the Import page displays.
Is in use on another incident report with a status of In Progress or Rejected.	The Active report exists dialog displays, where you can choose to become a contributing officer on the incident report by clicking the Next button, or close the dialog and return to the Home page by clicking the Cancel button. For additional information on contributing officer functionality for incident reports, see Incident Report - Contributing Officers.
Is in use on another incident report with a status of Pending Review or RMS Queue.	The Recall Report dialog displays, stating that the incident report was already submitted for review, but can be recalled. Click the Recall button to recall the incident report, or Cancel to close the dialog and return to the Home page. If you were not the one who submitted the incident report, recalling it adds you as a contributing officer.
Is in use on another incident report with a status of Under Review or is being reviewed by Enterprise Records personnel.	The Recall Report dialog displays, stating that the incident report is currently being reviewed. Click Dismiss to close the dialog and return to the Home page.
Was used on another incident report already approved by Enterprise Records personnel.	The Submitted report exists error message displays, stating that you cannot view the report. Click Dismiss to close the error message and return to the Home page

Return to the Creating an Incident Report help topic.